CONSTITUTION AND BY-LAWS
Section I This organization shall be known as the “Oregon Trail Fire Training Association”, a non-profit tax-exempt organization.
Section II This organization is comprised of fire departments and other individuals interested in fire service training located in Umatilla, Morrow and Gilliam Counties.
Section III This Association shall maintain membership in the Oregon Fire Instructors Association.
Section IV This Association shall be non-discriminatory.
Section I The mission of this Association is to aid and assist in Fire Service Training, and to provide training material to the Fire Departments in the Area 9 Fire Defense Board District.
Section II This Association will have no jurisdiction within any fire department in the district other than to provide assistance in training by:
1. Establishment of an instructor pool for providing instruction.
2. Providing training aids and materials through a Regional Resource Center.
3. Utilizing the services of the Blue Mountain Community College.
4. Sponsoring area and regional fire schools within the District.
The Association will, at the request of any fire department asking for assistance, provide the aforementioned services, to the best of its ability.
Section I This Association shall have an open membership for any fire department, individual or party showing interest in furthering the standards of fire service or related training within its boundaries.
Section II Any person attending a Oregon Trail Fire Training Association monthly meeting shall become a member of the Association for a period of twelve (12) months.
Any member attending at least three (3) meetings in the previous twelve (12) months shall be an active member of the Association. All others shall be inactive.
Section III Life members are persons so voted by the Association members, by virtue of their many years of service to the association.
(a) Candidates for life membership should have been active in the organization for at least 10 years, and should have demonstrated exceptional direction toward promoting the Oregon Trail Fire Training Association, O.F.I.A., fire service training, and education as a whole, and should have participated in committee work and special projects at both the local and statewide levels.
(b) All candidates for life membership shall be submitted to the Association at a regularly scheduled business meeting. This recommendation must be in writing and explain the individual’s qualifications and justification for the award.
(c) Candidates shall be voted on at the next regularly scheduled business meeting following their recommendation, with a two-thirds (2/3) majority of those members present needed to approve life membership.
Section IV Upon the dissolution of the Association, the Officers shall, after paying or making provision for the payment of all the liabilities of the Association, dispose of all the assets of the Association exclusively for charitable, educational or scientific purposes as shall at the time qualify as an exempt organization under Section 501 (C) (3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law as the Officers shall determine. Any such assets not so disposed of shall be disposed of by the Circuit Court of the State of Oregon for Umatilla County, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized exclusively for such purposes.
Section V This organization is organized exclusively for charitable or educational purposes within the meaning of Section 501 (C) (3) of the Internal Revenue Code.
Section VI Notwithstanding any other provision of these articles, the organization shall not carry on any other activities permitted to be carried on by an organization exempt from Federal income tax under Section 501 (C) (3) of the Internal Revenue Code.
Section VII This organization is not organized for profit, and no part of the net earnings shall inure to the benefit of any private shareholder or individual.
OFFICERS AND COMMITTEES
Section I The officers of the Association shall be a President, Vice President, Secretary, Treasurer, O.F.I.A. Executive Board Representative and Alternate.
Section II OFIA representative and alternate positions may be held by standing executive board members.
Section III A Financial Review Committee shall be appointed by the President at the regular December meeting. The committee shall examine the books of the Treasurer and shall submit a written statement for the January meeting of the Association.
Section IV The President shall have the power to appoint committees to investigate and propagate any matters of common interest to members of the Association.
ELECTION OF OFFICERS
Section I The general membership shall, in the month of November of each year, receive nominations from the floor to elect officers to the Association for the coming year.
A general election of officers will be held during the December meeting of the Association. This election will be binding by a two-thirds (2/3) majority vote of the active members present during the meeting.
Section II The newly elected officers shall assume office at the January meeting of the Association.
DUTIES OF OFFICERS
Section I President: The President shall preside at all meetings of the Association and maintain the continuity, direction and progress of the Association. The President shall appoint all regular standing and special committees.
Section II Vice-President: The Vice-President shall perform the duties of the President in the President’s absence.
Section III Secretary: The Secretary shall keep the minutes of the Association and shall perform such other duties as the Association may direct
Section IV Treasurer: The Treasurer shall be custodian of the funds of the Association, which shall be deposited in a local bank of his/her choice. The Treasurer shall keep an itemized account of all receipts and expenditures, file vouchers of all payments, and present a full report at each meeting of the Association.
(a) The financial records of the Association shall be reviewed by the Financial Review Committee at the end of each calendar year and submit a report at the January meeting of the Association.
Section V O.F.I.A. Executive Board Representative/Alternate: Two members at large, to act as the District 12-A representatives to the Oregon Fire Instructors Association Executive Board. The representative shall be the voting delegate and the alternate shall perform the duties of the delegate in his absence. Both persons are to attend the O.F.I.A. Executive Board meetings whenever possible to give the District its best representation.
Section I The Association shall meet on the third Monday of each month at 7:30 P.M. (1930 hrs.) at a location mutually agreeable to the membership and decided on at the previous meeting.
Section II The Secretary shall send announcements to the training officers of all fire departments in the District notifying them of the meeting date and location.
Section III The rules contained in Roberts “Rules of Order” shall govern in all cases wherein they do not conflict with the rules of this organization.
Section I No amendments to this Constitution and By-Laws shall be made, except by a two-thirds (2/3) vote of the active membership present, at the first meeting after the proposal for change was presented.
Section II Any and all such changes made, will be dated and shall become effective immediately after being passed and signed by the President.
Section I These Constitution and By-Laws were adopted by the officers and members of the Oregon Trail Fire Training Association on this 17th day of June, 1991.
Section II These Constitution and By-Laws were last revised and approved by the officers and members of the Oregon Trail Fire Training Association on this 21st day of February, 2011.
Section III The Constitution and By-Laws have had revisions made on the following dates:
January 18, 1999
January 20, 2005
February 21, 2011